Sharing Production Books
Sharing of information outside of Propared is done in the Production Books Screen. From this screen you can share the following information:
- Schedules and Calendars
- Team Member Contact Information
- Locations Information
- Attachments
These 4 elements can be enabled or disabled to show the subset of information requested. When creating a new Production Book the schedule section is on by default and the other three sections are disabled by default. These can be turned on by toggling the switch in their settings section.
Viewers will be able to switch between the different sections of the Production Book by selecting the tabs at the top of the webpage.
Sharing Production Books
- Navigate to the Production Book Screen
- Open the sidebar for a Production Book you want to share.
- In the Side Bar you will see the URL in the Production Book Information section.
- Copy this link and share however you would like.
Sharing Schedules by Email
- Navigate to the Production Book Screen
- Select the checkbox next to a Production Book you want to Email
- Go to the 'More' menu and click the 'Email' button
- Select Recipients. *See Below
- Add a Subject, and Personal Message
- Send! (Or send a test)
About Recipients
- Select "Use To Field" if you want everyone to see who the email is being sent to and be able to "Reply All"
- Select "Use BCC Field" if you don't want your recipients to see who else received the email or if you don't want them to be able to "Reply All"
Who Can I Email Schedules To?
Recipients HAVE to have a valid email address in their Contact Record.
